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Overview

Virtual Teams lets you divide your Qwairy organization into independent sub-teams. Each sub-team has its own members, workspaces (brands), and credit balance — all allocated from the parent organization’s pool. Available on Business and Enterprise plans. Common use cases:
  • Agencies managing separate client accounts under one billing entity
  • Multi-brand groups isolating each business unit (e.g. different divisions, regional entities)
  • Internal teams with separate monitoring budgets

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Concepts

TermDescription
OrganizationYour main Qwairy account (the parent). Owns the global credit pool and workspace quota.
Sub-teamAn isolated workspace created under your organization. Has its own members, brands, and credit balance.
Credit poolCredits held at the organization level, not yet allocated to any sub-team.
Workspace quotaThe number of brands (workspaces) available across your plan, shared between the organization’s own brands and sub-team allocations.

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Managing Sub-Teams

Go to Team Management > Virtual Teams — https://www.qwairy.co/dashboard/team/virtual-teams The page shows:
  • The organization’s remaining credit pool and workspace quota
  • A breakdown bar showing how credits are distributed across sub-teams
  • The list of all sub-teams with their balance, usage, and workspace count

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Create a Sub-Team

  1. Click Create in the top-right of the Sub-teams table (or in the empty state if no sub-teams exist yet)
  2. Fill in the form:
    • Name — identifies the sub-team in the switcher and admin views
    • Credits to allocate — optional; use the 25% / 50% / Max presets or enter a custom amount. Can be adjusted later.
    • Workspace quota — number of brands this sub-team can create (minimum 1)
  3. The preview section shows the impact on your organization’s credit pool and quota before you confirm
  4. Click Create sub-team
The sub-team is immediately available in the team switcher. You are automatically set as its Owner.
Workspace quota cannot exceed the available quota in your organization pool. Credits and quota can both be adjusted after creation.

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Allocating and Reclaiming Credits

Credits flow from the organization pool to sub-teams, and back.

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Allocate credits

  1. In the Sub-teams table, click Allocate next to the target sub-team
  2. Enter the amount to transfer (use the 25% / 50% / Max presets or enter a value)
  3. The preview shows balances before and after
  4. Confirm — the transfer is immediate and recorded in the credit ledger

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Reclaim credits

Same dialog — switch to Reclaim mode and enter the amount to pull back into the organization pool. The sub-team must have enough available credits.
Credit transfers appear in usage analytics as adjustments, not as consumption. They do not affect burn rate or projections.

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Adjusting Workspace Quota

To change a sub-team’s workspace quota after creation:
  1. Click Quota next to the sub-team
  2. Enter the new quota value
  3. Confirm
Constraints:
  • The quota cannot be reduced below the sub-team’s current number of active brands
  • The total quota allocated across all sub-teams plus the organization’s own active brands cannot exceed the plan’s workspace limit

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Members in Sub-Teams

Each sub-team has its own isolated member list. Members of sub-team A cannot see sub-team B’s workspaces or data. To invite members to a sub-team, switch to that sub-team in the team switcher, then go to Team Management > Members. Owners and Managers of the parent organization automatically have access to all sub-teams without needing a separate invitation.

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Roles

Sub-teams use the same role hierarchy as the main organization: Owner, Manager, Member, Viewer. See Manage Members for details.

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Billing and Plan

Sub-teams do not have their own subscription. They inherit the plan of the parent organization — this determines which features (AI models, export, integrations) are available within the sub-team. Billing is managed exclusively at the organization level. Sub-team members do not have access to the Billing tab.